Terms and Conditions

 

 

 

The intention of these Terms and Conditions and your agreement to them is to make sure that each of us understands the expectations of the other so the focus can be on your project. These terms and conditions apply to work done for You, the Client, by me, Amy L. Litwin, the sole owner of Editing ALL the Time, LLC, unless you and I agree to different terms in the written Letter of Agreement discussed below.

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A. Contract Relationship

 

1. As a contractor, I am responsible for my own income taxes and I will not claim any benefits granted to the Client’s employees. 

2. The Client is under no obligation to offer me work and I am under no obligation to accept work offered by the Client.

3. I will provide the agreed upon editing services.

4. All agreed upon editing services will be performed by me and will not be subcontracted to any other entity.

5. The work will be performed unsupervised by the Client at such times and places as determined by me, using my own equipment.

 

B. Determination of Project and Fee

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Before any work begins, the Client and I will discuss the project and agree to the specific terms of the project, the services required, and the fee based on the manuscript, or a representative sample, and the services required. These specifics will be in a written Letter of Agreement sent to you for signature after we have determined the project and fees. The Letter of Agreement will provide:

1. The method in which the project will be annotated (e.g., Microsoft Word’s Track Changes, Adobe Acrobat, Google Docs, Hand Editing).

2. The services to be provided by Editing ALL the Time. LLC, including the number of rounds of editing that will take place.

3. The quotation for the agreed upon services to be paid by the Client. The quotation will be figured based on a fee per hour or per word or for an agreed flat fee for the job.

4. The date and time by which the Client will deliver the manuscript. If, on receipt of the manuscript to be edited, after the Letter of Agreement has been signed, or at any time thereafter, it becomes apparent that significantly more work is required than had been anticipated in discussion or from the representative sample supplied prior to the agreement, I may renegotiate the fee, and/or the deadline, or decline to carry out the work. If this should be the case, I am entitled to the prorated portion of the total agreed cost of services for work I have completed.

5. The date and time by which the completed project will be delivered to Client.

6. The Client will accept the specific terms of the project and fee by signing their acceptance on the Letter of Agreement and returning the signed letter to me.

7. A non-refundable reservation fee (deposit) of 50% of the total amount quoted will be due with your acceptance on the Letter of Agreement in order for me to schedule your project. This reservation fee will be deducted from the final invoice.

8. A final invoice will accompany the delivery of the completed project. Payment of the final invoice must be made within 30 days of delivery unless other terms have been agreed. A 2% interest charge will be added to amounts not paid within 30 days of delivery.

 

C. Cancellation and Refund Policies

 

1. If I am unable to complete the project under the terms of our agreement due to extraordinary circumstances (e.g., serious health issues or family emergencies), I will make every effort to contact You in writing as soon as possible to renegotiate the deadline or provide alternative solutions. The reservation fee will be refunded in the event renegotiation is not possible.

2. If you decide to cancel the project: 

   1. After the agreed upon commencement date, I reserve the right to invoice 100% of the total agreed fee.

   2. Prior to the agree upon commencement date, I reserve the right to invoice 10% of the total agreed fee for work lost due to my reservation of that time for your project. No further fees will be assessed.

 

D. Plagiarism

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If the Client is found to have plagiarized work, I will cease work immediately and invoice payment for all work done up to that point. If work done is less than the deposit amount, the full deposit will be kept. The Client holds me harmless against any charges of plagiarism alleged in their work.

 

E. Content Disclosure

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If the Client’s manuscript contains content that may be considered graphic or hateful (such as graphic depictions of sexual violence, torture, abuse, or murder of humans or animals, or speech that endorses racism, sexism, homophobia, ableism, or similar ideologies), the Client is responsible for disclosing this before we move forward with the project. If this is not disclosed ahead of time and I am unable to complete the project because of this content, I reserve the right to stop working on the project. The Client will be invoiced for the work already done.

 

F. Termination of Agreement

 

1. Either the Client or I have the right to terminate the contract for services if there is a serious breach of its terms.

2. Notice of termination and the reason therefore must be provided in writing.

 

G. Confidentiality

 

1. The nature and content of the work will be kept confidential and not made known to anyone other than the Client without prior written permission from the Client.

2. I may use the Client’s name in my promotional material unless explicitly stated otherwise.

3. Any changes made to the manuscript after I return it to the Client are done at the Client’s discretion.

 

H. Guarantees

 

1. I will make every effort to return an edited manuscript free of errors; however, I cannot guarantee an error-free manuscript. The Client will be required to pay for work completed that is substantially correct.

2. Use of my services does not guarantee acceptance by an agent or publisher.

 

I. Legal Jurisdiction

 

These terms and conditions are governed by and construed in accordance with the laws of Ohio.

 

Effective as of March 1, 2021